Title: Administrative Coordinator
The Capital District Gay & Lesbian Community Council (CDGLCC) seeks a full time Administrative Coordinator beginning immediately.
The successful candidate will possess strong administrative skills, including excellent written and verbal communication. Excellent organizational skills and attention to details are a must. Must have the ability to maintain and convey a high degree of confidentiality in regards to donors and clients. Requires experience using personal computers, electronic office systems including e-mail, calendar administration, and Microsoft Office. Accounting software experience a plus. Must have a strong aptitude for various computer programs and databases; a can do attitude; and possess a good sense of humor and be a team player.
Compensation: Salary dependent on qualifications and experience; benefits package includes comprehensive health benefits, paid vacation time, and paid personal time.
Send letter of application, resume, and list of three professional references to Nora Yates, Executive Director, at nyates@cdglcc.org. Or mail them to: Nora Yates PO Box 131 Albany, NY 12201. Please no phone calls.
Applications accepted until position is filled. Women, people of color, and transgender individuals encouraged to apply. CDGLCC is an EOE.
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Job Description:
The Administrative Coordinator is a crucial member of the staff of the CDGLCC. The Administrative Coordinator provides support to the Executive Director and other professional staff of the CDGLCC.
Duties and Responsibilities:
- Oversee the daily operation of the office; provide administrative assistant support to the professional staff of the CDGLCC; and assure the smooth functioning of routine office activities.
- Receives visitors and answers the telephone; screens calls and callers; respond to the requests for assistance and service from community members and the CDGLCC Professional Staff, in a timely, professional and efficient manner.
- Handle regular correspondence with donors, community members, and other organizations.
- Enters and proofs correspondence, tabular data, reports, records, articles and other material from rough draft and various other source data and instructions.
- Supervise all major mail projects.
- Function as contact person with outside vendors regarding routine requests and transactions.
- Preparation of bookkeeping vouchers.
- Oversee use and maintenance of all office equipment; keep inventory of and order office supplies as needed.
- Use the FastFund Data Base Management system to input confidential contacts and donation information for the CDGLCC donors.
- Maintains general databases and spreadsheets, hard copy and computerized files, account records, and a variety of other office records such as membership and donor records
Expectations:
- Work in a detail-oriented and organized manner, supporting the major responsibilities of the professional staff.
- Perform as a team player, providing support to not only professional staff, but the Board of Directors and others, as needed.
- Maintain and convey a high degree of confidentiality, particularly with matters regarding donors and clients.
- Communicate in a professional and organized manner with staff, donors and the community.
- Have a strong aptitude for and show an initiative to learn various computer programs and databases.
- Understand and support the mission, goals and objectives of The CDGLCC.
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